Fee Schedule

No charge for a Records Request if;

• No research or redaction is required.
• The request is under 100 copies on paper no larger than 8 1/2" x 11" (Note: There is a 100 copy threshold per calendar year per person).
• Less than 2 hours of copying or hours of records oversight by personnel.

If the above time or copies are exceeded than the following fee schedule will apply: 

Black and White Copies                     $0.05 cents per page (not to exceed 11 X 17)

Color Copies                                       $0.10 cents per page (not to exceed 8 ½ X 11)

DVD Copies                                        $1.00 each DVD

CD Copies                                           $1.00 each CD

Printed Photos                                   $2.00 each per 8 ½” x10” or smaller image

Oversized documents

greater than 11” X 17” Net cost of duplication by outside vendor

Records examination oversight charge (for services beyond 2 hours in any calendar year) shall be charged at the lowest hourly wage plus benefit amount of any employee qualified to assist in the records search and oversight beginning with the first hour.

Examination for redaction of confidential information shall be charged at the lowest hourly wage plus benefit amount of any employee qualified to assist in the records search and oversight. Legal services concerning redaction examination shall be charged at actual cost charged to City by qualified counsel whether prosecutor or city attorney’s office.

Records sought to be copied must be City records that actually exist. The City does not perform research projects for those who request records that require compilation. Records examination and copying must conform to available personnel to assure that regular City business can be maintained.

Prepayment is required for any records-related activities that exceed 2 hours during any calendar year. Prepayment amounts will be based upon good faith estimates of time and resources required. When records have been produced pursuant to a prepaid request and the amount prepaid exceeds actual costs, the City will refund any balance that is not expended in provision of services or copies. Copying will not be completed unless prepaid as required.

Serial records requests that are related to one another in any way will be treated as one request for purposes of calculating copying or records oversight charges.

Records produced pursuant to this fee schedule and the policy it accompanies shall not be used for mail or telephone solicitation as prohibited by law. A person requesting such records may be asked to affirm compliance with such requirement by signature on a request form or similar document.